If you are based in the UK and you pay VAT then Customs and Excise regulation requires you to send batch totals for the invoices you send us. This is done by sending a TAXCON Tax Control message.
Interchange Header
Seg
Element
Element Description
Req
Data Length
Example Data
Notes
UNB
Interchange Header
M
0001
Syntax identifier
M
an4
UNOA
:0002
Syntax identifier
M
n1
3
+0004
Sender identification
M
an35
Supplier's mailbox ANA number
:0007
Qualifier
M
an4
01,12,14 or ZZ
Supplier's qualifier
:0008
Address for reverse
n
Not used
+0010
Recipient identification
M
an35
5023949000004
John Lewis' ANA number
:0007
Qualifier
M
an4
ZZ,01,08,12,14
John Lewis qualifier
:0014
Routing address
n
Not used
:0017
Date
M
n6
In YYMMDD format
:0019
Time
M
n4
In HHMM format
+0020
Interchange control reference
M
an14
Unique number
+0022
Password
M
an14
Network password
:0025
Qualifier
n
Not used
+0026
Application ref
M
an14
TAXTES
For test transmission
TAXCON
For live transmission
+0029
Processing priority
n
Not used
+0031
Acknowledgement request
n
Not used
+0032
Communications agreement
n
Not used
+0035
Test indicator
n
Not used
Message Header
Seg
Element
Element Description
Req
Data Length
Example Data
Notes
UNH
Message Header
M
0062
Message ref number
M
an14
Numeric value
Sequential no unique to your supplier's ANA no. and this TAXCON doc. We check this no. & will reject any files which are out of sequence
+0065
Message type identifier
M
an6
TAXCON
:0052
Message type version number
M
an3
D
:0054
Message type release
M
an3
96A
:0051
Controlling agency
M
an2
UN
:0057
Association assigned code
M
an6
EAN002
+0068
Common access ref
n
Not used
+S010
Status of the transfer
n
Not used
Beginning of Message
Seg
Element
Element Description
Req
Data length
Example Data
Notes
BGM
Beginning of Message
M
1001
Doc. / message name
M
an3
938
= Tax decleration
:1131
Code list qualifier
n
Not used
:3055
Code list agency
n
Not used
:1000
Doc./ message name
n
Not used
+1004
Doc./ message no.
M
an35
Your Tax Control doc number
+1225
Message function
M
an3
9
= Original
31
= Copy
+4343
Response type
n
Not used
Date/Time Period
Seg
Element
Element Description
Req
Data Length
Example Data
Notes
DTM
Date/Time period
M
2005
Date/Time period qualifier
M
an3
137
= Document date/time
:2380
Date time
M
an35
:2379
Date/Time format qualifier
M
an3
102
=CCYYMMDD
203
=CCYYMMDDHHMM
Name & Address
Seg
Element
Element Description
Req
Data Length
Example Data
Notes
NAD
Name & Address
M
3035
Party qualifier
M
an3
BY
=Buyer JL ANA number - always sent
SR
=Supplier's agent. OPD only
SU
= Supplier's ANA number
VN
= Supplier's ANA number. Optional. Not sent if SU used
+3039
Party Identifier
M
an35
13-digit ANA number
ANA no for party specified in 3035
:1131
Code list qualifier
n
Not used
:3055
Code list agency
M
an3
9
=EAN
+C058
Name & Address freeform
n
+3036
Party name
M
an35
Name
:3036
Party name
O
Optional
:3036
Party name
O
Optional
:3036
Party name
O
Optional
:3036
Party name
O
Optional
:3045
Party name format
O
Optional
+CO59
Street
O
Optional
+3164
City name
O
Optional
+3329
Country
O
Optional
+3251
Postcode
O
Optional
+3207
Country coded
n
Not used
Section Control
Seg
Element
Element Description
Req
Data length
Example Data
Notes
UNS
Section Control
M
0081
Section identification
M
an1
D
= Header / detail separation
Reference
Seg
Element
Element Description
Req
Data Length
Example Data
Notes
RFF
Reference
Multiple records. One sent for every batch inc. in these totals
1153
Reference qualifier
M
an3
ALL
=Invoice batch number
:1154
Ref number
M
an35
Batch no, must match all invoices in this batch
:1156
Line number
n
Not used
:4000
Ref version
n
Not used
Documents
Seg
Element
Element Description
Req
Data Length
Example data
Notes
DOC
Documents
1001
Document name
M
an3
380
=Invoices
:1131
Code list qualifier
n
Not used
:3055
Code list agency
n
Not used
:1000
Document name
n
Not used
+C503
Document details
n
Not used
+3153
Communication channel
n
Not used
+1220
No. of copies
n
Not used
+1218
No. of originals
n
Not used
Monetary Amount
Seg
Element
Element Description
Req
Data Length
Example Notes
Notes
MOA
Monetary Amount
M
This is the taxable amount for the whole batch ie inc surcharges and settlement discount, but before VAT
5025
Monetary amount qualifier
M
an3
125 or 39 or 128
= Taxable amount
:5004
Monetary amount
M
n18
:6345
Currency
O
an3
Optional. Shold be GBP if sent
:6343
Currency qualifier
n
Not used
:4405
Status
n
Not used
Control Total
Seg
Element
Element Description
Req
Data Length
Example Data
Notes
CNT
Control Total
M
6069
Control qualifier
M
an3
31
= Number of messages
:6066
Control value
M
n18
Number of invoices
:6411
Measure unit qualifier
n
Not used
Tax
Seg
Element
Element Description
Req
Data Length
Example Data
Notes
TAX
Tax
5258
Tax Qualifier
M
an3
7
=Tax
+5153
Tax type, coded
M
an3
VAT
= Value Added Tax
:1131
Code list qualifier
n
Not used
:3055
Code list agency
n
Not used
:5152
Tax type
n
Not used
+C533
Tax account details
n
Not used
+5286
Tax assesment basis
n
Not used
+5279
Tax rate identification
n
Not used
:1131
Code list qualifier
n
Not used
:3055
Code list agency
n
Not used
:5278
Tax rate
M
an17
20.00
format nn.nn%
:5273
Tax rate basis identification
n
Not used
:1131
Code list qualifier
n
Not used
:3055
Code list agency
n
Not used
+5305
Tax category, coded
M
an3
Z
= Zero rated tax
L
= Lower rated tax
E
= Exempt
A
= Mixed rate
S
=Standard rate tax
+3446
Tax identification
n
Not used
Monetary Amount
Seg
Element
Element Description
Req
Data Length
Example Data
Notes
MOA
Monetary Amount
M
Tax and taxable amount for this VAT rate for the whole batch
5025
Monetary amount qualifier
M
an3
124
=Tax (VAT)
M
125
= Taxable amount inc. surcharges & settlement discount but before VAT
